Exhibition & Event Logistics
Your Complete Exhibition Logistics Provider
Khelogix Global provides exhibition logistics services for trade shows, expos and events across Saudi Arabia and the UAE. We move your booth materials, stands and equipment to the venue, handle customs clearance and temporary import paperwork, deliver to your booth on the show floor, and bring everything back after the event, including re-export. Exhibitors and event organizers get one team from the first shipment to the final return, so your stand is ready on time.
What We Do
Customs Support for Your Exhibition Shipments
Exhibition materials often need paperwork before they can enter or leave the country. Our customs clearance team files the declarations for your stands, displays and equipment, and we handle the temporary import papers, carnets and customs bonds your show may need. We do this before your cargo arrives, so there is less chance of a hold at the border or the port. Once the goods are cleared, we deliver them to the venue within the time window the organizer gives you, and we place them at your booth as shown on the floor plan. When the show ends, we collect your materials after the stand is taken down, complete the export clearance, and ship everything back to the origin country. This applies to events in both Saudi Arabia and the UAE, so you deal with one team from the first shipment to the final return.
Why Choose Khelogix for Exhibition Logistics?
Pre-Event Planning
We plan the whole move before anything ships. We look at your booth plan, the venue’s delivery window and your customs needs, then choose the best route and timing. For international shipments, please book at least 4 to 6 weeks before the show. Earlier is better for first-time exhibitors or complex loads.
Air, Sea and Road Shipping
We use the shipping mode that fits your materials. Air freight suits urgent items. Sea freight suits large booth structures and heavy equipment. Road freight covers moves within GCC countries. We also coordinate door-to-venue delivery, so everything arrives at the right place on time.
Customs Clearance
We manage all required customs processes and paperwork to ensure smooth entry and exit of your materials.
Venue Delivery
Direct delivery to exhibition venues across Saudi Arabia and UAE for Forums & Events. Coordinate with venue freight handling companies. Meet strict delivery time windows. Booth-specific delivery as per the floor plan.
On-Site Support
Unloading and placement at the booth location. Coordination with stand builders. Material storage during the event if needed. Assistance with installation requirements.
Re-Export After Event
Collect materials from the venue after taking it apart. Export customs clearance. Return shipping to the origin country. Complete customs bonds.
Warehouse Storage
Pre-event storage before venue access opens. Post-event storage if materials stay for next exhibition. Secure facilities near major exhibition venues.
Check the Official Customs Rules Before You Ship
Every exhibitor should read the official import rules before sending stands and displays to Saudi Arabia. The Zakat, Tax and Customs Authority (ZATCA) explains the import instructions on its website, including the documents importers need and the rule to file the customs declaration on FASAH at least 48 hours before the shipment reaches the port. Our team follows these steps for every exhibition shipment, and we can confirm what applies to your goods before they leave the origin country.
Pricing
Exhibition logistics costs depend on:
Contact us with exhibition details for an accurate quote.
Planning an Exhibition in Saudi Arabia or the UAE?
Send us your show details, including the venue, dates and cargo. We will reply with a detailed quote within 24 hours.
FAQ
1. How early should we book exhibition logistics services?
2. Do you work with our international freight forwarder?
3. What should we do if our materials come damaged?
4. Can you store materials between exhibitions?
Khelogix Global is a trusted logistics partner delivering seamless freight, warehousing, and project logistics solutions across Saudi Arabia and worldwide.